Online Fax - Does Your Small Business Need It?

There's almost no denying that every business or company needs a fax number in order to truly operate in the modern business world. However, there is some strong debate ongoing as to which method of faxing your business should use: conventional fax machine vs. online fax. While there are solid arguments which can be made for each route, does using an Internet or web based fax system rule the day?

One major benefit of using an online fax service is simply the low cost. Your business doesn't have to install a separate phone fax line and you don't have the expense of buying a fax machine. In addition, since we are talking about a web based "paperless" faxing, your business won't have the ongoing costs of buying all those inks, toners and papers. These cost savings can be significant, especially over the long term.

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Are There Any Pay-As-You-Go Online Fax Services?

One of the most common questions asked about Internet or online fax services usually goes something like this, "I only send a few faxes a month, can I get a Pay-As-You-Go fax service?" The simple answer is yes. There are several fax providers who will offer you a pay-as-you-go plan which can be a real money saver because you only pay for the faxes which you need.

For example, one of the plans from Popfax will only let you send faxes and you don't have a fax number, but you can pay for your faxes as they are needed. With other providers like Faxage, if you go with the lite fax plan, you pay a small monthly fee for a fax number and faxing is 5 cents per minute.

Keep in mind, some providers charge per fax and others charge per minute. What's the difference you ask? Well, it usually takes on average around 40 seconds to send a fax but if it's a large fax or has numerous pages, it might take several minutes to send your fax. Some providers charge 5 cents a minute so you can do the math. Other providers charge you per fax which can be equal to the same amount depending on the provider.

The same thing applies to overage rates, most fax providers will give you around 300 to 500 (incoming and outgoing) faxes per month, with the average monthly cost being around $8 to $10. But if you should go over that monthly limit, any extra faxes will usually cost you around 5 to 10 cents per fax. Some providers will charge per fax and others will charge per minute.

The reason these costs are just estimates is because each online fax provider or company will have slightly different fax plans and rates. So it does pay to do some quick comparison shopping before you sign on the dotted line. If you go with a monthly plan, this will be an ongoing business expense and you can save a lot of money by doing a little homework now.

Online fax services are relatively inexpensive so it might be worth your while to check into acquiring a monthly plan instead of a pay-as-you-go plan. Depending on the number of faxes you send, a monthly plan may work out to be even cheaper. The great part is most providers will offer you a 30 Day Trial so you can check out their services and also see if your fax requirements justifies going with a monthly plan. Also most if not all providers offer local or toll-free fax numbers with your account. Your faxes are sent as an email attachment, mostly in a Pdf or Tiff file.

On the other end, there are corporate fax plans which can be especially tailored or designed to exactly meet your company's needs. These plans can be quickly scaled up or down depending on your requirements. In a changing economy this flexibility can be a great money saver, as you only pay for the fax lines that your company needs.

Regardless of which fax plan or fax provider you choose, as mentioned before, it would probably be smart to shop around before you buy. Even with pay-as-you-go services there will be different rates and you must check out the quality of any service you're considering using, regardless of the price. No good getting a great price, if the quality of the service provider is inferior and causes more problems than it's worth. Choose wisely.




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For more information on Internet Fax Services use this handy online fax Comparison Guide to get your own: online fax services. Or if you want more detailed information on Internet Fax try here: Are There Any Pay-As-You-Go Online Fax Services?

Online Fax Can Modernize Your Workplace Communications

Even in these troubling economic times, it does pay to modernize all your workplace communications and networks. This is especially true for all your faxing requirements. Companies must bring their faxing systems up to date and into the modern era if they want to truly compete in today's marketplace. Here are several reasons why companies must modernize their communications - both with employees and their clients.

As you probably already noticed, computers now handle much of the work associated with running all aspects of your business. The same applies to your faxing, you must connect your faxing to your computers in order to have a truly integrated communication system. Online fax is one solution many companies are opting for simply because it's cheaper, paperless and much more convenient than traditional faxing.

What is online fax?

Simply put, online faxing is using your current email program, your computer and your web connection to send/receive all your faxes. You or your company simply sign up to an online fax service provider and they will handle all your faxing for you, in return for a small monthly fee or charge. You can get your own local or toll-free fax number. Many providers will also let you "port" your current fax number over to their services, for a small transfer fee. This can definitely be worth the price if you don't what to lose clients or have a disruption in your business communications.

Why use online fax?

Mainly because the whole world and the modern workplace/workforce has become extremely mobile. We want instant messages or instant communication, regardless of where we're located. This both applies to our personal lives as well as with our business dealings - in the era of smart phones, netbooks and ipads - being constantly connected with loved ones, friends and workmates is taken for granted. Online fax simply takes or makes all your faxing portable since it is web based and not strictly confined to the office fax machine.

With online fax, any mobile device that's connected to the web can be your virtual fax machine. You can send and receive your messages at anytime, anywhere. This will truly have a modernizing effect on your company or business. All your workers and/or clients are reachable around the clock, regardless of where they're located. Keep in mind, since online or Internet fax is available at any time of the day, it also means your business is open around the clock. This can make any business much more competitive in these trying economic times.

How is using online fax more modern?

Besides connecting your faxing to computers, there are several reasons why online fax is more modern than traditional faxing. First, you have to realize that this new modern way of faxing is much more secure. You can use SSL encryption to send your messages which is a much more secure method. Plus, only you have access to your faxes, via your email account, no one else can see your messages. Second, you can more easily store and retrieve your faxes since they can be filed/stored on your computer. This means no more lost or misplaced faxes, they are at your fingertips, ready for easy retrieval.

In addition, you must realize that these web based services are completely scalable should you need to quickly adjust your number of fax lines or accounts. This scalability will definitely save your company money and make the whole system much more modern. Lastly, with online faxing, you can easily import your client lists and use fax broadcasting to simultaneously send a fax to countless recipients at once. Again, this will save you both time and money.

As you can plainly see by the reasons stated above, using or going with an online fax service will make all your workplace communications much more modern. It will connect all those communications seamlessly with your computer and the Internet; making all your faxing extremely portable and accessible, regardless of where you or your employees are located. It truly is a step forward in the right direction. Are you using online fax? It's your call?




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For more information on Internet Fax Services go here: Online Fax Can Modernize Your Workplace Communications. Or here: Online Fax Services.

Online Fax - 5 Things You Should Know About Online Faxing

For businesses operating today, having a good reliable fax service is a must. Regardless of what type of business you have, using an eco-friendly and cost-effective faxing system is the only way to proceed. That's where Internet or online fax services/providers enter the picture. There are many benefits to using this new more modern way of faxing... here's one of my articles which explains 5 of these reasons or benefits.

Online Fax - 5 Things You Should Know About Online Faxing


You may know it by many names: online fax, email fax, internet fax, web fax or even computer fax... but regardless of what you call it, online fax is the wave of the future. There are many reasons why this new more modern way of faxing has become very popular with both individuals and companies around the globe, most of which are listed below for your convenience. So here are a few things you should know about online faxing.

1. It is Completely Paperless. Online fax is a digital, computerized form of sending your faxes so it is completely paperless, unless you want to print out a hard copy version of your message. This new eco-friendly way of faxing will save valuable resources, while saving you or your company from the expenses of buying all those inks, toners and papers. Your faxes are sent as email attachments, usually in a tif or pdf file, but there are many other types of formats that can be used.

2. It is Completely Portable. Since internet fax is web based, you can access it anywhere on the planet, as long as you're connected to the web. Any portable device such as a cell phone, pda, netbook, laptop... can be used as your fax machine. Once you sign up to receive this service, you're given an online account where you can view and send your faxes. Keep in mind, you can also use your email program to send/receive your faxes. Many providers also have a desktop application which you can download to handle all your faxing needs.

3. It is Cost Effective. Using an online fax service can be much cheaper than using the old traditional fax machine. Monthly rates can be as low as $3 or $4, but the average cost is around $8 to $10 per month. This is still much lower than running a fax machine, connected to a dedicated fax phone line, not to mention the ongoing costs of all those inks, papers and toners. With email fax you have none of those expenses and you will save money, especially over the long haul.

4. It is Very Secure. Despite what some people might think, online fax is more secure than regular faxing for several reasons. You can use encryption to send and receive your faxes, which makes then very secure. Plus, only the person with the right username and password can view your faxes, this keeps them away from any prying eyes, unlike traditional faxes in an office setting where anyone can view them. Plus, you can even store your faxes on your computer in encrypted form if security is an issue with you or your company.

5. It is Very Competitive. This is something which many individuals and companies also don't realize, using online fax will make your business more competitive. How? First, you have to remember, going with an online fax provider, means your business is reachable around the clock, 365 days of the year. No more waiting for office or business hours to retrieve that important fax... all your faxes are at your fingertips at all times. If you have salesmen or agents in the field or traveling on business, they are all reachable, regardless of where they're located. All this can make your company or business more competitive, especially if you depend on faxes for promotions or to bring in new sales or clients.


Finally, in addition to the five things listed above, you also have to remember internet fax is extremely easy to use. Actually, it is as easy as sending an email and we all know how easy that is for everyone to do. A simple and convenient way to receive and send all your messages. Many would also suggest that online fax is simply a smarter way to fax, but we will leave that final judgement up to you.


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For more information on Internet Fax Services use this handy online fax Comparison Guide to get your own:: online fax . Or if you want more detailed information on Internet Faxing try here: internet fax services. Titus Hoskins Copyright. This article may be freely distributed if this resource box stays attached.




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